Tugas Bab 4

UNIT 4: LOGISTIC

Lesson 1: Procurement

1.    Jelaskan proses procurement dan bagaimana integrasinya terhadap SAP

Demand determination-Source Determination-Supplier Selection-Purchase Order Processing-Order Monitoring-Goods Receipt-Invoice Verification-Payment Processing

2.    Beda antara procurement tradisional dan SAP

3.    Jelaskan MRO (maintenance, repair, dan opereations)

MRO is catalog based self service requisitioning

4.    Bagaimana procurement di SAP ERP meningkatkan proses procurement

Procurement in mySAP ERP improves procurement processes by facilitating plan driven and ad hoc purchasing, complete inventory management, and intelligent reporting on all procurement activities.

5.    Gambarkan proses procurement

Demand determination-Source Determination-Supplier Selection-Purchase Order Processing-Order Monitoring-Goods Receipt-Invoice Verification-Payment Processing

6.   Jelaskan determination of requirement! Apakah bisa dibuat secara manual atau otomatis oleh SAP

Material requirements are identified either in the user department or via materials planning and control. You can enter purchase requisitions yourself of they can be generated automatically by the materials planning and control system.

7.    Source determination

mySAP ERP helps to identify potential sources of supply based on past orders and existing longer term purchase agreements.

8.    Dapat dibuat dari informasi mana

This speeds the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via EDI, if desired.

9.    Apa itu Request for Quotation (RFQ’s)

RFQ’s is quotation for identify potential sources of supply based on past orders and existing longer term purchase agreements

10. Vendor selection and comparison of quotation

The system is capable of simulating pricing scenarios, allowing you to compare a number of different quotations.

11. Purchase order creation

The purchase order adopts information from the requisition and the quotation to help you create a purchase order.

12. Darimana informasi didapatkan untuk membuat purchase order creation

From the requisition and the quotation

13. Apakah SAP bisa mengeluarkan sendiri PO

Bisa

14. Bagaimana dengan vendor scheduling agreement dan contract

Vendor scheduling agreements and contracts are also supported

15. Jelaskan purchase order follow up

The system checks the reminder periods you have specified and if necessary, automatically prints reminders or expediters at the predefined intervals.

16. Apa saja yang disediakan oleh SAP untuk PO Follow up ini

The system also provides you with an up-to-date status of all purchase requisitions, quotations, and purchase orders.

17. Jelaskan good receiving and inventory management

Goods receiving personnel can confirm the receipt of goods simply by entering the purchase order number.

18. Bagaimana memberikan konfirm terhadap penerimaan barang

By specifying permissible tolerances, buyers can limit over and under deliveries of ordered goods.

19. Jelaskan invoice verification

The system supports the checking and matching of invoices.

20. Bagaimana SAP melakukan verifikasi terhadap invoice

The accounts payable clerk is notified of quantity and price variances because the system has access to purchase order and goods receipt data. This speeds the process of auditing and clearing invoices for payment.

21. Jelaskan yang dimaksud dengan Purchase Order (PO)

A purchase order i a formal request to a vendor to supply certain goods or services under the stated conditions.

22. Sebutkan empat sumber pembuatan PO

PO can create purchase orders without reference, or with reference to a purchase requisition, a request for quotation, or another purchase order.

23. Bagaimana mengantarkan PO kepada supplier

You can either send the purchase order to a vendor or carry out a stock transport order in another plant belonging to your company or group. With a stock transport order, you can take into account the associated freight costs in the purchase order.

24. Jelaskan self service procurement

Self service procurement allows employees to create and manage their own requisitions.

25. Jelaskan self service requisitioning

Self service requisitioning means purchasing non strategic goods, that is goods not directly linked to the value chain.

26. Jelaskan inventory management

Posting a goods receipt to stock with reference to a purchase order.

27. Jelaskan manfaat mempostingkan goods receipt to stoct with reference to PO

-          The goods receiving point can check whether the delivery is the same as the purchase orders data,that is, whether the goods that were ordered have been delivered.

-          The system suggests data from the purchase order when you enter the goods receipt.

-          The purchase order history is automatically updated as a result of the deliveries

-          When you post a goods receipt to the warehouse, the system creates a material document containing information such as the material delivered and the quantity delivered.

-          In transactions relevant for material valuation, the system creates at least one accounting document that records the effects of the goods movement on the value of the stock.

28. Jelaskan invoice verification

The procurement process is concluded by the invoice verification process, during which invoices and credit memos are entered and the contents and prices are checked for accuracy.

29. Manfaat invoice verification dalam menghubungkan antara

Invoice verification, therefore, creates a link between Procurement and Accounting.

30. Bagaimana SAP memperingatkan kalau terjadi masalah dengan invoice verification

If there are discrepancies between the purchase order or goods receipt and the invoice, the system warns the user and depending on the system configuration, blocks the invoice for payment.

31. Jelaskan message sehubungan dengan purchasing documents

You can issue all purchasing documents as messages. Each time you create an RFQ, purchase order, contract, or scheduling agreement, the system can create a message from the document affected.

32. Pilihan-pilihan untuk mengeluarkan message

By printing, e-mail, fax, or EDI

Lesson 2: Sales Order Management

1.    Jelaskan proses Sales Order

The sales order processing scenario describes the complete process, starting with pre sales activities, moving to the creation of the sales order, continuing with the sales order fulfillment, and ending with the invoicing of the sales order and the parallel process of the creation of the posting in financial accounting.

2.    Bagaimana proses Sales Order di integrasikan ke dalam SAP

mySAP ERP provides superior insight into sales back office processes, including: inquiries, quotations, order generation, contract, and billing cycle management.

3.    Apa kunci keberhasilan proses bisnis dalam aspek pemasaran

Businesses benefit from a complete overview of the customer life cycle, including order status, billing, payment, and credit management.

4.    Jelaskan dukungan mySAP ERP terhadap sales back office

mySAP ERP also supports Internet sales, sales entered through mobile devices such as handhelds, and basic call center functionality.

5.    Jelaskan Sales Order Processing

The sales order processing scenario describes the complete process, starting with pre sales activities, moving to the creation of the sales order, continuing with the sales order fulfillment, and ending with the invoicing of the sales order and the parallel process of the creation of the posting in financial accounting.

6.    Jelaskan siklus sales order management

Sales Order        Availability Check        Outbond Delivery        Transportation       Picking        Goods Issue       Billing      Payment Processing

7.    Jelaskan sales order creation and availability check

The sales order can adopt information from the pre-sales documents. Sales scheduling agreements or sales contracts can also be created with reference to a sales order and are supported by the sales process steps.

8.    Sumber data untuk sales order document

Information from the pre-sales documents ( a quotation or an inquiry).

9.    Jelaskan kegiatan selama melakukan sales order creation sehubungan dengan availability check

During the creation of the sales order, the availability of the material can be checked to confirm the customer’s requested delivery date.

10. Jelaskan delivery and goods issue

An outbound delivery is the basis for a process when the goods are physically moved as well as for the posting of the goods issue.

11. Jelaskan picking dalam hubungannya dengan warehouse management system dan transportation

Picking can be fulfilled through the use of the Warehouse Management system and transportation can be planned and carried out.

12. Jelaskan billing

As the final step in the sales process, an invoice is issued, which must also be reflected in accounting.

13. Bagaimana hubungannya dengan akuntansi

Billing must also be reflected in accounting

14. Jelaskan sales order

15. Fungsi-fungsi dasar dalam sales order

-          Monitoring sales transaction

-          Checking for availability

-          Transfering requirements to material requirements planning (MRP)

-          Scheduling delivery

-          Calculating pricing and taxes

-          Checking credit limits

-          Creating printed or electronically transmitted documents

16. Jelaskan delivery

Shipping is an important part of the logistics chain.

17. Jelaskan prosesnya

-          Taking into account general business agreements with your customer

-          Recording special material requests

-          Defining shipping conditions in the sales order

18. Jelaskan fungsi-fungsi shipping

-          Deadline monitoring for reference documents due for shipment

-          Creating and processing outbound deliveries

-          Packing deliveries

-          Information support for transportation planning

-          Supporting foreign trade requirements

-          Printing and transmiting shipping documents

-          Processing goods issue

-          Deliveries currently in process

-          Activities that are still to be carried out

-          Identifying possible bottlenecks

19. Jelaskan seluruh aktifitas dalam shipping

Picking, packing, transportation, and goods issue. During the outbound delivery process, shipping planning information is recorded, status of shipping activities is monitored, and data accumulated during shipping processing is documented. When the outbound delivery is created, the shipping activities, such as picking or delivery scheduling are initiated and data that is generated during shipping processing is included in the delivery.

20. Jelaskan outbound delivery document

The most commonly used document used to support delivery processed is the outbound delivery document.

21. Jelaskan shipping activity

Shipping activities is monitored.

22. Bagaimana dengan shipping planning information

Shipping planning information is recorded.

23. Membuat outbound delivery bisa berdasarkan lima dasar yaitu

-          With reference to a sales order

-          With reference to a stock transport order

-          With reference to a subcontract order

-          With reference to a project

-          Without any reference

24. Jelaskan picking delivery

The picking process involves taking goods from a storage location and staging the goods in a picking area where the goods will be prepared for shipping.

25. Jelaskan picking functions

System setting will allow picking to be carried out:

-          Automatically

-          Routinely

-          Manually

26. Bagaimana dengan picking status

A picking status is recorded in each delivery item for the purpose of scheduling and monitoring.

27. Jelaskan the warehouse management system

The warehouse Management System is fully integrated in the Logistics Execution System (LES).

28. Jelaskan goods issue posting function

The outbound delivery forms the basis of goods issue posting.

29. Fungsi-fungsi yang dijalankan ketika melakukan posting goods issue

-          Warehouse stock of the material is reduced by the delivery quantity

-          Value changes are posted to the balance sheet account in inventory accounting

-          Requirements are reduced by  the delivery quantity

-          The serial number status is updated

-          Goods issue posting is automatically recorded in the document flow

-          Stock determination is executed for the vendor’s consignment stock

-          A worklist for the proof of delivery is generated

30. Jelaskan tiga cara melakukan posting goods issue

-          Automatically (during outbound delivery creation)

-          Routinely (at certain times)

-          Manually (via an employee request)

31. Jelaskan billing

Billing represents the final processing stage for a business transaction in sales order processing.

32. Jelaskan billing functions

-          Creation of invoices based on deliveries or services

-          Issue of credit and debit memos and pro forma invoices

-          Canceling billing transactions

-          Issue rebates

-          Transfer billing data to financial accounting

33. Bagaimana integrasi billing dengan struktur organisasi

Like all parts of sales order processing in mySAP ERP, billing is integrated into the organizational structures.

34. Bagaimana melakukan billing documents

-          With reference to a sales order document

-          With reference to a delivery document

-          With reference to external transactions

-          By having the system automatically process a billin due list as a backgraoud task

-          By manually processing from a worklist

-          By creating a billing document explicitly

-          By combining several sales order documents into a collective billing document

-          By billing one or more sales order documents with several billing documents

-          By creating an individual billing document for every sales document

35. Bagaimana hubungan antara billing dan akuntansi keuangan

The system automatically posts the amounts to the appropriate accounts by means of account determination.

36. Cost and revenue can be posted dengan beberapa cara

-          Customer accounts receivable

-          General ledger

-          Revenue

-          Sales deductions

-          Accruals

-          Accrual account

-          Accrual clearing account

37. Jelaskan document flow

The sales documents you create are individual documents, but they can also form part of a chain of interrelated documents.